Step 2 · AI automation for aged care
First Win
One AI automation, built and live in 30 to 45 days, with your staff trained and the hours saved measured.
- From $15,000 + GST
- 30 to 45 days
- Fixed scope
What could a First Win be?
A First Win from Akoora is one automation that takes a specific piece of admin off your staff. Some examples of what it could be:
- Turning shift observations into draft progress notes for staff to review and approve
- Drafting care plan updates from assessments and notes
- Preparing incident report drafts for review
- Automating routine roster and shift communication
- Pulling evidence together for quality and audit preparation
If you haven’t worked out which one would give the most time back, start with the Admin Time Audit.
What’s included
- Build and testing of one agreed automation
- Human review built into every step: AI drafts, your staff approve
- Training for every person who will use it
- A simple “how this works” note for your board and quality team
- Measured before-and-after time savings at 30 days
Built for the people who use it
Staff hesitation is normal and usually reasonable. I involve the people doing the work from the start, train them in small groups on their actual tasks, and make sure they know they are in control of what the AI produces.
Once it’s live, ongoing support keeps your team confident and adds new automations as you’re ready.
Frequently asked questions
Does the AI make decisions about residents or clients?+
No. The AI drafts and assists. Qualified staff review and approve everything before it goes into a record or reaches anyone.
What if our staff don’t want to use it?+
That’s a normal and usually reasonable starting point. I involve the people doing the work from the start, train them in small groups on their actual tasks, and make sure they know they’re in control of what the AI produces.
How are the hours saved measured?+
I measure how long the task takes before the automation goes live and again at 30 days, and report the difference to you.
Which tools do you build with?+
I build with tools like Claude, Microsoft Copilot and Make.com, chosen to fit the systems you already use.
Where should we start if we haven’t had an audit?+
The Admin Time Audit is the usual starting point. It shows which automation would give the most time back, so your First Win is the right one.
Pick the admin task to take off your staff first.
Not ready for a call? Download the AI safe-use policy template →